Industry Information

How direct debit works in Malawi

September 25, 2025

Chibugo Ohanyiri

In this post

Executive summary

Direct debit in Malawi is gaining traction within a predominantly cash-based economy. Historically, payments for utilities, loans, and subscriptions relied on manual, paper-based processes, which were slow and prone to delays. Over the past five years, the Reserve Bank of Malawi (RBM) has driven reforms to modernize the payment ecosystem, encouraging digital transactions and financial inclusion, while fostering trust and reliability in electronic payments.

At its core, direct debit allows users to authorize automatic withdrawals from their accounts to pay recurring obligations. While adoption is still limited, innovations like instant bank-transfer APIs and the integration of mobile money platforms with traditional banks are making direct debit more accessible even for rural users. These developments signal a change toward a more digitally inclusive financial system.

The regulatory framework in Malawi supports this growth, with RBM overseeing licensing, compliance, and consumer protection for banks, mobile money operators, and payment service providers. This helps build trust in digital payments which is an essential factor in a market where skepticism and low digital literacy have slowed adoption. Market participants are actively expanding the reach and efficiency of direct debit solutions.

Despite progress, challenges remain. Limited digital literacy, connectivity issues, infrastructure gaps, security concerns, and occasional transaction failures continue to hinder broader adoption. Nonetheless, ongoing investment initiatives position Malawi for a future where direct debit and electronic payments play a central role in everyday financial transactions.

Regulatory environment

The growth of direct debit in Malawi is formed by the country’s regulatory environment. At the center of this framework is the Reserve Bank of Malawi (RBM), supported by a set of financial laws that govern payment systems, licensing, and compliance. These regulations are designed to ensure stability in a financial system.

Legal framework

Malawi’s payment ecosystem is structured around a comprehensive legal framework that ensures security and predictability in financial transactions. The Payment Systems Act of 2017 provides the foundation for the regulation of electronic payments, including services like direct debit. It sets out rules for how payments should be processed, the rights and responsibilities of both service providers and customers, and mechanisms to resolve disputes. By defining these standards, the Act provides a blueprint for building trust in digital payments, which is essential in a market that has relied on cash.

Alongside this, the Reserve Bank of Malawi Act (1989) gives the RBM authority to oversee the entire financial sector, monitor systemic risks, and implement policies to maintain financial stability. The Banking Act (1989) complements this by regulating the operations of commercial banks, ensuring they meet prudential standards, and protecting depositors. Combined, these laws form a layered regulatory system where digital payment services operate under the same rigorous standards as traditional banking.

The legal framework also allows for updates and adjustments as technology evolves. With fintech innovations such as mobile money, instant bank transfers, and direct debit becoming more widespread, Malawi’s laws are designed to be flexible enough to accommodate new payment methods while safeguarding consumers and maintaining systemic integrity.

Licensing and compliance

Operating a payment system or providing remittance services in Malawi requires explicit authorization from the RBM. Licensing is not automatic; it involves a detailed assessment of an institution’s financial stability, technological capacity, operational readiness, and security protocols. This ensures that only capable and accountable institutions can manage customer funds, a key factor in building trust among users who are transitioning from cash-based to digital payments.

Once licensed, service providers must comply with strict operational and security standards. This includes maintaining robust cybersecurity measures to protect sensitive financial data, implementing risk management procedures to prevent fraud or operational failures, and preparing contingency plans for system downtime. Compliance is a continuous process; providers must regularly report their activities to the RBM and are subject to audits and inspections to verify adherence to regulations.

The licensing and compliance framework acts as a foundation for consumer confidence. By enforcing high standards, the RBM ensures that service providers operate transparently. This is important for direct debit services, where automated withdrawals depend on trust; customers must feel confident that their accounts are secure and that payment instructions will be executed accurately.

Oversight and collaboration

Oversight in Malawi’s payment system extends beyond simple monitoring. The RBM issues circulars, guidelines, and directives to clarify operational standards and respond to trends in payments. These instruments guide licensed providers on best practices, system security, and risk mitigation. The RBM also has investigative and enforcement powers, which allow it to intervene in cases of non-compliance, fraud, or operational failures, maintaining systemic stability.

Collaboration among stakeholders is another cornerstone of Malawi’s regulatory approach. The National Payments Council (NPC) serves as a forum where banks and regulators come together to discuss modernization initiatives, coordinate system upgrades, and standardize procedures. This ensures that new technologies and payment methods, including direct debit and mobile money, integrate with existing financial infrastructure.

The Bankers Association of Malawi complements this by promoting industry-wide cooperation, knowledge sharing, and capacity building. Together, these institutions create an environment that balances regulation with innovation. They ensure that the system is inclusive. They also encourage financial institutions to adopt new technologies that expand access to digital payments for both businesses and consumers.

How does direct debit work

The process begins with the payer granting permission to the payee through a formal mandate. This agreement outlines the payment amount, frequency, and duration, giving both parties legal backing. Mandates can be established through signed physical forms or digital platforms. They provide safeguards that allow the payer to retain control over their account while enabling the creditor to collect funds automatically. The flexibility of these mandates means they can accommodate fixed payments, variable amounts, or limited-time agreements, which helps reduce disputes and ensures operations for both sides.

Once the mandate is in place, the creditor sends debit instructions to their bank or payment service provider. The payer’s bank or mobile money provider verifies the instruction against the mandate, checks for sufficient funds, and processes the transaction. Depending on the infrastructure, these payments may be cleared through traditional manual clearinghouses or connected by the Malawi National Switch (NATSwitch).

NATSwitch allows interoperability between banks and mobile money platforms. They ensure that transactions can be completed even when the payer and payee use different institutions. This verification and processing system is important in building trust and providing transparency through real-time notifications to the payer.

Integration with mobile money platforms has expanded access to direct debit in Malawi. These platforms allow individuals without traditional bank accounts to participate in automated payments, extending financial inclusion to rural and underbanked populations. Innovative fintech solutions, like PayChangu, further enhance the system by offering instant bank-transfer APIs that enable merchants and service providers to receive payments.

Direct debit coexists with standing orders and credit transfers. They cover payments such as utility bills, loan repayments, and subscription services. While adoption is still growing, these developments represents a change toward a more digitally inclusive payment ecosystem across Malawi.

Market participants

At the center is the Reserve Bank of Malawi (RBM), which functions as both regulator and operator of the national clearing and settlement systems. RBM sets the rules for compliance, oversees operational standards, and ensures that the entire payment ecosystem remains secure and reliable. Its role as a clearing house operator means it facilitates the settlement of direct debits between banks and payment providers.

Commercial banks form another layer in the ecosystem. Institutions like the National Bank of Malawi, Commercial Bank of Malawi, First Merchant Bank, and Finance Bank Malawi provide the foundational banking infrastructure necessary for direct debit. They hold customer accounts, process debit instructions, and ensure that funds move from payer to payee. Banks also play a trust-building role: their involvement assures customers that automated payments are backed by established financial institutions.

Mobile money platforms such as Airtel Money and TNM Mpamba have extended the reach of direct debit to unbanked populations. By providing digital wallets, they allow users without formal bank accounts to participate in automated payments. Fintech companies like PayChangu and MobiPay complement this by offering payment gateways, APIs, and digital infrastructure that make it easier for merchants and service providers to manage recurring payments. Additionally, the National Payments Council (NPC) brings together banks, telecoms, and regulators to coordinate modernization efforts, while third-party payment processors, such as Flutterwave, facilitate transaction processing and enable interoperability between different systems. Together, these participants create a comprehensive network that supports direct debit.

Challenges and limitations

Direct debit in Malawi, while promising, still faces several challenges. These challenges are rooted in structural issues within the financial sector. Each of these factors plays a role in creating how direct debit can scale across the country.

Low bank account penetration: A significant barrier is that only about a quarter of Malawian adults hold bank accounts. This means the majority of the population is excluded from bank-based direct debit arrangements. Without access to formal financial services, many individuals and businesses must rely on cash, mobile money, or informal systems for payments.
Cash dominance: Cash continues to be the most trusted and widely used method of payment, especially in rural and peri-urban areas where banking services are scarce. For many Malawians, cash makes it difficult to encourage adoption of automated debit systems. This reliance on cash slows the transition toward digital payments, including direct debit.
Infrastructure constraints: Malawi’s payment infrastructure is still developing. In many cases, direct debits are processed through manual clearing systems rather than automated platforms. Limited computerization and slow electronic payment infrastructure makes transactions less efficient and occasionally unreliable. These delays undermine the convenience that direct debit is meant to provide.
Consumer trust and awareness: Trust in financial institutions and payment systems is still building. Many consumers remain cautious about giving permission for money to be automatically deducted from their accounts or wallets. Concerns about errors, fraud, or hidden charges contribute to skepticism. On top of this, financial literacy levels remain low, which means many people do not understand how direct debit works.
Regulatory and licensing rigidities: The Reserve Bank of Malawi enforces strict licensing requirements for payment providers. While these rules are important for maintaining system integrity, they can also discourage smaller fintech companies from entering the market. This limits competition and slows innovation, leaving fewer options for businesses and consumers to adopt direct debit solutions.
Transaction failures: Occasional disruptions in network connectivity or delays in processing determine consumer confidence. Failed or delayed transactions inconvenience customers and can discourage businesses from relying on direct debit for recurring payments. Over time, repeated failures erode trust and create hesitation in moving away from cash-based systems.

Future trends and innovations

Direct debit in Malawi is on the verge of important changes as digital payments continue to evolve. The next few years are likely to see stronger systems and wider use among businesses and consumers. Several trends and innovations stand out as drivers of this growth.

Digital payment expansion: The rise of instant payment APIs and the deeper integration of mobile wallets are expected to broaden the use of direct debit. With faster processing and fewer manual steps, businesses and consumers alike will benefit from smooth transactions.
Fintech–bank collaborations: Collaborations between fintech startups and established banks are becoming a cornerstone of innovation. Partnerships such as PayChangu’s work with Centenary Bank highlight how interoperability and real-time payment processing can be achieved. These alliances provide more options for consumers.
Regulatory enhancements: The Reserve Bank of Malawi continues to update its directives to match the realities of a digital economy. Efforts are being made to simplify licensing processes, tighten security requirements, and strengthen consumer protection. These changes are expected to create an environment where new providers can innovate responsibly.
Infrastructure modernization: Key investments are being made to modernize payment systems, including automation of the clearing house, improvements to the Real Time Gross Settlement (RTGS) system, and upgrades to the national switch (NATSwitch). These developments will reduce processing delays and allow direct debit to function at a scale not previously possible.
Financial inclusion: One of the most transformative aspects of these changes is their potential to bring more Malawians into the formal financial system. With mobile money growing, millions of people who do not have bank accounts can still access direct debit services through digital wallets. This broadens financial participation and makes recurring digital payments accessible to a wider population.
Innovative use cases: Direct debit in Malawi is expected to expand beyond traditional areas like utility bills and loan repayments. Developing sectors such as digital subscriptions, micro-lending, and e-commerce are creating demand for recurring payment options. As businesses explore these opportunities, consumers will encounter direct debit in more aspects of their daily lives.

Building the foundations of a digital payment future

The story of direct debit in Malawi is, at its core, about transition. It reflects a financial system changing from cash dependency to digital efficiency, from fragmented manual processes to integrated networks. While current adoption is modest, the trajectory is clear: regulation, infrastructure, and innovation are converging to make automated payments a reliable part of everyday financial life.

It shows how collaboration among banks, fintechs, regulators, and mobile money platforms can transform financial access. Its future success will depend more on the collective ability to modernize and ensure inclusion.

In this way, direct debit becomes a connection between traditional finance and digital finance, between urban centers and rural communities, and between the formal and informal economies. Whether this connection holds and expands will determine how Malawi embraces a digital financial future.